Post Secondary education administrators

What Post secondary Education Administrator

Postsecondary education administrators assist students with a variety of tasks, such as registering for classes and completing admissions applications.

Postsecondary education administrators oversee student services, academics, and faculty research at colleges and universities. Their job duties vary depending on the area of the college they manage, such as admissions, the office of the registrar, or student affairs.

Duties

Postsecondary education administrators who work in admissions decide whether potential students should be admitted to the school. They typically do the following:

·         Determine how many students to admit to fill the available spaces

·         Prepare promotional materials about the school

·         Meet with prospective students and encourage them to apply

·         Review applications to determine if each potential student should be admitted

·         Analyze data about applicants and admitted students

Many admissions counselors are assigned a region of the country and travel to that region to speak to high school counselors and students.

In addition, admissions officers often work with the financial aid department, which helps students determine if they are able to afford tuition and creates packages of federal and institutional financial aid if necessary.

Postsecondary education administrators who work in the registrar’s office maintain student and course records. They typically do the following:

·         Schedule and register students for classes

·         Schedule space and times for classes

·         Ensure that students meet graduation requirements

·         Plan commencement ceremonies

·         Prepare transcripts and diplomas for students

·         Produce data about students and classes

·         Maintain the academic records of the institution

How registrars spend their time varies depending on the time of year. Before students register for classes, registrars must prepare schedules and course offerings. Then during registration and for the first few weeks of the semester, they help students sign up for, drop, and add courses. Toward the end of the semester, they plan graduation and ensure that students meet the requirements to graduate. Workers in a registrar’s office need advanced computer skills to create and maintain information updated.

Postsecondary education administrators who work in student affairs are responsible for a variety of co-curricular school functions, such as student athletics and activities. They typically do the following:

·         Advise students on topics such as housing issues, personal problems, or academics

·         Communicate with parents and families

·         Create, support, and assess nonacademic programs for students

·         Schedule programs and services, such as athletic events or recreational activities

Postsecondary education administrators in student affairs can specialize in student activities, housing and residential life, or multicultural affairs. In student activities, education administrators plan events and advise student clubs and organizations. In housing and residential life, education administrators assign students rooms and roommates, ensure that residential facilities are well maintained, and train student workers, such as residential advisers. Education administrators who specialize in multicultural affairs plan events to celebrate different cultures and diverse backgrounds. Sometimes, they manage multicultural centers on campus.

Other postsecondary education administrators are provosts or academic deans. Provosts, also sometimes called chief academic officers, help college presidents develop academic policies, participate in making faculty appointments and tenure decisions, and manage budgets. Academic deans direct and coordinate the activities of the individual colleges or schools. For example, in a large university, there may be a dean who oversees the law school.

Education administrators have varying duties depending on the size of their college or university. Small schools often have smaller staffs who take on many different responsibilities, but larger schools may have different offices for each of these functions. For example, at a small college, the Office of Student Life may oversee student athletics and other activities, whereas a large university may have an Athletics Department.

Work Environment

Postsecondary education administrators work in colleges, universities, community colleges, and technical and trade schools.

Postsecondary education administrators work in colleges, universities, community colleges, and technical and trade schools. Some work for public schools, and others work for private schools.

In 2012, about 74 percent of postsecondary education administrators worked for colleges, universities, and professional schools and about 16 percent worked for junior colleges.

Work Schedules

Postsecondary education administrators generally work full time. Most work year-round, but some administrators may reduce their hours during the summer.

How to Become a Postsecondary Education Administrator

Postsecondary education administrators need to build good relationships with colleagues, students, and parents.

Although a bachelor’s degree may be acceptable for some entry-level positions, a master’s or higher degree is often required. Employers often want candidates who have experience working in the field, particularly for such occupations as registrars and academic deans.

Education

Educational requirements vary for different positions. For entry-level positions, a bachelor’s degree may be sufficient. Degrees can be in a variety of disciplines, such as social work, accounting, or marketing.

For higher level positions, a master’s degree or Ph.D. is generally required. Provosts and deans often must have a Ph.D. Some provosts and deans begin their career as professors and later move into administration. These administrators have doctorates in the field in which they taught, such as English or chemistry. Other provosts and deans have a Ph.D. in higher education or a related field.

Work Experience in a Related Occupation

Employers often want candidates who have experience working in the field, particularly for such occupations as registrars and academic deans. For example, some postsecondary education administrators work in the registrar’s office or as a resident assistant while in college to gain the necessary experience. For other positions, such as those in admissions and student affairs, experience may or may not be necessary depending on the position.

Other Experience

Many postsecondary education administrators, particularly those working in student affairs, were involved in student activities while they were attending college. For example, they may lead student organizations or participate in student government to gain the experience necessary to work in student affairs after graduating.

Important Qualities

Computer skills.  Registrars often need to be adept at working with computers so they can create and maintain databases and computer programs to manage student and school records.

Interpersonal skills.  Postsecondary education administrators need to build good relationships with colleagues, students, and parents. Those in admissions and student affairs need to be outgoing so they can encourage prospective students to apply to the school and existing students to participate in co-curricular activities.

Organizational skills. Regardless of their field, administrators need to be organized so they can manage records, prioritize tasks, and coordinate the activities of their staff.

Problem-solving skills. Administrators often need to respond to difficult situations, develop creative solutions to problems, and react calmly when problems arise.

Advancement

Education administrators with advanced degrees can be promoted to higher level positions within their department or the college. Some become college presidents, which is discussed in the profile on top executives.

                Administrative services managers plan, direct, and coordinate supportive services of an organization. Their specific responsibilities vary by the type of organization and may include keeping records, distributing mail, and planning and maintaining facilities.      Bachelor’s degree

Similar Occupations        

Administrative Services Managers: Human resources managers plan, direct, and coordinate the administrative functions of an organization. They oversee the recruiting, interviewing, and hiring of new staff; consult with top executives on strategic planning; and serve as a link between an organization’s management and its employees.                            

Human Resources Managers: Postsecondary teachers instruct students in a wide variety of academic and vocational subjects beyond the high school level. They also conduct research and publish scholarly papers and books.

Postsecondary Teachers            : Public relations managers plan and direct the creation of material that will maintain or enhance the public image of their employer or client. Fundraising managers coordinate campaigns that bring in donations for their organization.                              

Public Relations and Fundraising Managers           : Public relations specialists create and maintain a favorable public image for the organization they represent. They design media releases to shape public perception of their organization and to increase awareness of its work and goals.   

Public Relations Specialists: Public relations specialists create and maintain a favorable public image for the organization they represent. They design media releases to shape public perception of their organization and to increase awareness of its work and goals.          

School and Career Counselors:                School counselor’s help students develop social skills and succeed in school. Career counselors assist people with the process of making career decisions, by helping them choose a career or educational program.

Top Executives: Top executives devise strategies and policies to ensure that an organization meets its goals. They plan, direct, and coordinate operational activities of companies and organizations.     

Training and Development Managers:  Training and development managers’ plan, direct, and coordinate programs to enhance the knowledge and skills of an organization’s employees. They also oversee a staff of training and development specialists.

Musicians and Singers

Musicians and Singers

Musicians in bands may play clubs and bars while they gain enough fans to get a recording contract or representation by an agent.

Musicians and singers play instruments or sing for live audiences and in recording studios. They perform in a variety of styles, such as classical, jazz, opera, hip-hop, or rock.

Duties

Musicians and singers typically do the following:

·         Perform music for live audiences and recordings

·         Audition for positions in orchestras, choruses, bands, and other types of music groups

·         Practice playing instruments or singing to improve their technique

·         Rehearse to prepare for performances

·         Find locations for performances or concerts

·         Travel, sometimes great distances, to performance venues

·         Promote their careers by maintaining a website or social media presence or doing photo shoots and interviews

Musicians play one or more instruments. To make themselves more marketable, many musicians become proficient in multiple musical instruments or styles.

Musicians play in bands, orchestras, or small groups. Those in bands may play at weddings, private parties, clubs, or bars while they try to build enough fans to get a recording contract or representation by an agent. Some musicians work as a part of a large group of musicians who must work and practice together, such as an orchestra. A few musicians become section leaders, who may be responsible for assigning parts to other musicians or leading rehearsals.

Others musicians are “session” musicians, who specialize in playing backup for a singer or band leader during recording sessions and live performances.

Singers perform vocal music in a variety of styles. Some specialize in a particular vocal style, such as opera or jazz; others perform in a variety of musical genres. Singers, particularly those who specialize in opera or classical music, may perform in different languages, such as French or Italian. Opera singers act out a story by singing instead of speaking the dialogue.

Some singers become background singers, providing vocals to harmonize or support a lead singer.

Musicians interested in performing popular music typically find jobs by attending auditions or arranging their own performances. They may seek representation by an agent who will help them find jobs and performance opportunities.

In some cases, musicians and singers write their own music to record and perform. For more information about careers in songwriting, see the profile on music directors and composers.

Some musicians and singers give private music lessons to children and adults.

Others with a background in music may teach music in schools, but they typically need a bachelor’s degree so as to qualify to teach. See the profiles on kindergarten and elementary school teachers, middle school teachers, and high school teachers.

Work Environment

Musicians and singers

Some musicians and singers spend time in recording studios.

They perform in settings such as concert halls, arenas, and clubs. They often work for religious organizations and performing arts companies.

Musicians and singers may spend a lot of time traveling between performances. Some spend time in recording studios. There are many jobs in cities that have a high concentration of entertainment activities.

Musicians and singers who give recitals or perform in nightclubs travel frequently and may tour nationally or internationally.

Many musicians and singers find only part-time or intermittent work, however, and have long periods of unemployment between jobs. The stress of constantly looking for work leads many to accept permanent full-time jobs in other occupations while working part time as a musician or singer.

·         The industries employing musicians and singers include:

·         Religious, grant making, civic, professional, and similar organizations       

·         Performing arts companies

·         Educational services; state, local, and private      

    

Work Schedules

Rehearsals and recording sessions are commonly held during business hours, but live performances are most often at night and on weekends.

How to Become a Musician or Singer

To work as a classical musician or singer, a bachelor’s degree in music theory or music performance is generally required.

There are no postsecondary education requirements for musicians or singers interested in performing popular music; however, many performers of classical music and opera have at least a bachelor’s degree.

Education

There are no postsecondary education requirements for those interested in performing popular music. Many musicians and singers of classical music and opera have a bachelor’s degree in music theory or performance. To be accepted into one of these programs, applicants are typically required to submit recordings or audition in person, and sometimes must do both. Undergraduate music programs teach students about music history and styles and teach methods for improving their instrumental and vocal technique and musical expression.

Some musicians and singers choose to continue their education by pursuing a master’s degree in fine arts or music.

Important Qualities

Dedication. Auditioning for jobs can be a frustrating process because it may take many different auditions to get hired. Musicians and singers need determination and dedication to continue to audition after receiving many rejections.

Discipline. Talent is not enough for most musicians and singers to find employment in this field. They must constantly practice and rehearse to improve their technique, style, and performances.

Interpersonal skills. Musicians and singers need to work well with a variety of people, such as agents, music producers, conductors, and other musicians. Good people skills are helpful in building good working relationships.

Musical talent. Professional musicians or singers must have superior musical abilities.

Physical stamina. Musicians and singers who play in concerts or in nightclubs and those who tour must be able to endure frequent travel and irregular performance schedules.

Promotional skills. Musicians and singers need to promote their performances through local communities, word of mouth, and social media platforms. Good self-promotional skills are helpful in building a fan base.

Training

Musicians and singers need extensive and prolonged learning and practice to acquire the skills and knowledge necessary to interpret music at a professional level. They typically begin singing or learning to play an instrument by taking lessons and classes when they are children. In addition, they must practice often to develop their talent and technique.

Musicians and singers interested in classical music may seek additional training through music camps and fellowships. These programs provide participants with classes, lessons, and performance opportunities. Sometimes these programs are associated with professional orchestras and may lead to a permanent spot in that orchestra.

Advancement

As with other occupations in which people perform, advancement for musicians and singers means becoming better known, finding work more easily, and earning more money for each performance. Successful musicians and singers often rely on agents or managers to find them jobs, negotiate contracts, and develop their career

Dancers and Choreographers           Dancers and choreographers express ideas and stories, using dance. There are many types of dance such as ballet, tango, modern dance, tap, and jazz.  

High School Teachers            High school teachers help prepare students for life after graduation. They teach academic lessons and various skills that students will need to attend college and to enter the job market.          
                

Kindergarten and Elementary School Teachers     Kindergarten and elementary school teachers prepare younger students for future schooling by teaching them basic subjects such as math and reading. Bachelor’s degree    

Middle School Teachers        Middle school teachers educate students, typically in sixth through eighth grades. Middle school teachers help students build on the fundamentals they learned in elementary school and prepare them for the more difficult curriculum they will face in high school.

                       

Music Directors and Composers      Music directors (also called conductors) lead orchestras and other musical groups during performances and recording sessions. Composers write and arrange original music in a variety of musical styles.  

Postsecondary Teachers       Postsecondary teachers instruct students in a wide variety of academic and vocational subjects beyond the high school level. They also conduct research and publish scholarly papers and books.   

Producers and Directors       Producers and directors create motion pictures, television shows, live theater, and other performing arts productions. They interpret a writer’s script to entertain or inform an audience.  Bachelor’s degree

 

Librarians

Librarians

Librarians’ job duties may change based on the type of library they work in, such as public, school and college libraries.

Librarians help people find information and conduct research for personal and professional use. Their job duties may change based on the type of library they work in, such as public, school, and medical libraries.

Duties

Librarians typically do the following:

·         Help library patrons conduct research and find the information they need

·         Teach classes about information resources and help users evaluate search results and reference materials

·         Organize library materials so they are easy to find, and maintain collections

·         Plan programs for different audiences, such as storytelling for young children

·         Develop and index databases of library materials

·         Research new books and materials by reading book reviews, publishers’ announcements, and catalogs

·         Choose new books, audio books, videos, and other materials for the library

·         Research and buy new computers and other equipment as needed for the library

·         Train and direct library technicians, assistants, other support staff, and volunteers

·         Prepare library budgets

In small libraries, librarians are often responsible for many or all aspects of library operations. They may manage a staff of library assistants and technicians.

In larger libraries, librarians usually focus on one aspect of library work, including user services, technical services, or administrative services.

The following are examples of types of librarians:

User services librarians:               User services librarians help patrons find the information they need. They listen to what patrons are looking for and help them conduct research using both electronic and print resources. These librarians also teach patrons how to use library resources to find information on their own. This may include familiarizing patrons with catalogs of print materials, helping them access and search digital libraries, or educating them on Internet search techniques. Some user services librarians work with a particular audience, such as children or young adults.

Technical services librarians obtain:       Technical services librarians obtain, prepare, and classify print and electronic library materials. They organize materials to make it easy for patrons to find information. These librarians are less likely to work directly with the public.

Administrative services librarians:          Administrative services librarians manage libraries. They hire and supervise staff, prepare budgets, and negotiate contracts for library materials and equipment. Some conduct public relations or fundraising for the library.

Librarians who work in different settings sometimes have different job duties.

Academic librarians:      Academic librarians assist students, faculty, and staff in colleges and universities. They help students research topics related to their coursework and teach students how to access information. They also assist faculty and staff in locating resources related to their research projects or studies. Some campuses have multiple libraries, and librarians may specialize in a particular subject.

Public librarians:              Public librarians work in their communities to serve all members of the public. They help patrons find books to read for pleasure; conduct research for schoolwork, business, or personal interest; and learn how to access the library’s resources. Many public librarians plan programs for users, such as story time for children, book clubs, or other educational activities.

School librarians:             School librarians, sometimes called school media specialists, work in elementary, middle, and high school libraries, and teach students how to use library resources. They also help teachers develop lesson plans and find materials for classroom instruction.

Special librarians:            Special librarians work in settings other than school or public libraries. They are sometimes called information professionals. Law firms, hospitals, businesses, museums, government agencies, and many other groups have their own libraries that use special librarians. The main purpose of these libraries and information centers is to serve the information needs of the organization that houses the library. Therefore, special librarians collect and organize materials focused on those subjects. The following are examples of special librarians:

·         Corporate librarians assist employees in private businesses in conducting research and finding information. They work for a wide range of businesses, including insurance companies, consulting firms, and publishers.

·         Government librarians provide research services and access to information for government staff and the public.

·         Law librarians help lawyers, law students, judges, and law clerks locate and organize legal resources. They often work in law firms and law school libraries.

·         Medical librarians, also called health science librarians, help health professionals, patients, and researchers find health and science information. They may provide information about new clinical trials and medical treatments and procedures, teach medical students how to locate medical information, or answer consumers’ health questions.

Work Environment

Librarians plan outreach programs targeted toward different groups, such as story time for children.

Industries that employed the most librarians include:

·         Elementary and secondary schools; state, local, and private

·         Local government,             

·         Colleges, universities, and professional schools; state, local, and private   

·         Information          

Some librarians have private offices, but those in smaller libraries usually share work space with others.

Work Schedules

Most librarians work full time, although opportunities exist for part-time work.

Public and academic librarians often work on weekends and evenings, and may work holidays. School librarians usually have the same work and vacation schedules as teachers. Librarians in special libraries, such as law or corporate libraries, typically work normal business hours, but may need to work longer hours to help meet deadlines.

How to Become a Librarian

Most librarians need a degree or a master’s degree in library science. Some positions have additional requirements, such as a teaching certificate or a degree in another field.

Education

Most employers require librarians to have a master’s degree in library science (MLS). Students need a bachelor’s degree to enter MLS programs, but any undergraduate major is accepted.

MLS programs usually take 1 to 2 years to complete. Coursework typically covers selecting library materials, organizing information, research methods and strategies, online reference systems, and Internet search methods. 

Some colleges and universities have other names for their library science programs, such as Master of Information Studies or Master of Library and Information Studies.

Librarians working in a special library, such as a law, medical, or corporate library, usually supplement a master’s degree in library science with knowledge of their specialized field. Some employers require special librarians to have a master’s degree, a professional degree, or a Ph.D. in that subject. For example, a law librarian may be required to have a law degree or a librarian in an academic library may need a Ph.D.

Important Qualities

Communication skills.   Librarians need to be able to explain ideas and information in ways that patrons and users understand.

Computer skills.               Librarians use computers to help patrons research topics. They also use computers to classify resources, create databases, and perform administrative duties.

Initiative.                            New information, technology, and resources constantly change the details of what librarians do. They must be able and willing to continually update their knowledge on these changes to be effective at their jobs in the varying circumstances.

Interpersonal skills.       Librarians must be able to work both as part of a team and with the public or with researchers.

Problem-solving skills.                 Librarians conduct and assist with research. This requires being able to identify a problem, figure out where to find information, and draw conclusions based on the information found.

Reading skills.                   Librarians must be excellent readers. Those working in special libraries are expected to continually read the latest literature in their field of specialization

Similar Occupations

Adult Literacy and High School Equivalency Diploma Teachers  Adult literacy and high school equivalency diploma teachers instruct adults in basic skills, such as reading, writing, and speaking English. They also help students earn their high school diploma. 

Archivists, Curators, and Museum Workers        Archivists appraise, edit, and maintain permanent records and historically valuable documents. Curators oversee collections of artwork and historic items, and may conduct public service activities for an institution. Museum technicians and conservators prepare and restore objects and documents in museum collections and exhibits.      

Health Educators and Community Health Workers          Health educators teach people about behaviors that promote wellness. They develop and implement strategies to improve the health of individuals and communities. Community health workers collect data and discuss health concerns with members of specific populations or communities.

High School Teachers    High school teachers help prepare students for life after graduation. They teach academic lessons and various skills that students will need to attend college and to enter the job market.               

Kindergarten and Elementary School Teachers  Kindergarten and elementary school teachers prepare younger students for future schooling by teaching them basic subjects such as math and reading.

Library Technicians and Assistants           Library technicians and assistants help librarians with all aspects of running a library. They assist patrons, organize library materials and information, and perform clerical and administrative tasks.     

Middle School Teachers               Middle school teachers educate students, typically in sixth through eighth grades. Middle school teachers help students build on the fundamentals they learned in elementary school and prepare them for the more difficult curriculum they will face in high school.        

Postsecondary Teachers               Postsecondary teachers instruct students in a wide variety of academic and vocational subjects beyond the high school level. They also conduct research and publish scholarly papers and books.